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Office Movers

Office movers are a key part of your team for managing a business move. Business moving is not a one-man project and needs a team working together from early on, with everyone knowing the part they play and when their efforts are most needed.

One important point to bear in mind is not to let rumors circulate about a move. Staff may become unsettled and worry about their jobs, so the sooner you put a stop to gossip and lay out the facts, the better for everyone.

OFFICE RELOCATION

Picking a Project Team

After the move announcement, put your project team together; this should include someone from each of your sections or departments, plus someone from the office movers who can offer key advice. From the project team, appoint a project manager to oversee the office relocation. Their responsibility covers:

· Coordinating the arrangements.
· Organizing the move timetable.
· Identifying potential problems.
· Keeping track of the budget.

Even moving a small office will take up time and resources, so the more detailed the planning, the easier the move should go. This is a very important consideration especially when hiring full service movers.

Getting Ready for the Move

Once new premises are secured, a move time-frame can be laid out that includes preparing the new premises, packing and moving, and appointing office movers. IT and telecommunications are crucial to running a business, and the system configuration is likely to determine the floor plans in your new premises. Getting these up and running on the move day is also a top priority to reduce business disruption. Each department needs to complete a full asset review of office equipment and furniture. Everything needs to be cataloged and labeled, and their dimensions should be taken for floor planning at the new premises. If office equipment like photocopiers and vending machines is leased, discuss the move with the leasing company. Your leasing agreement might say that only the leasing company can move the equipment.

Prepping the New Workplace

Choose office movers that can offer specialist advisers who have moved businesses before and know the pitfalls. During planning, the moving companies will need to work with space planners and designers to plan the new IT infrastructure, test wiring and configurations against the proposed floor plans, organize decommissioning and re-connection  installation and testing of all equipment. Office relocation gives managers the chance to review business and to bring in new working methods; like changing to open plan offices, hot desking, or moving people around to achieve work efficiency.

Furnishing Ideas

Many office movers have contacts with office planners and other professionals you might need to help with the move. IT, telecommunications and electrical needs will affect work-space layouts. For example, if you want to organize team desks in circular pods, then floor boxes for wiring may need changing. Many office furniture suppliers offer free planning if you are going to buy everything new. If you intend to keep existing furniture, add an independent floor planner to your project team who will be objective about incorporating the items you want to take with you and which items need to be purchased. One good idea to test a new floor plan is to build a new test workstation in your current office so staff can get used to the new look and feel plus put forward any suggestions for improvements.



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